To keep track of where money is going to and coming from, the user will need to set up financial codes from within the Finance module. There are two different types of codes; Destination and Source codes.
The Destination Code will allow them to control where money is allocated to (e.g. a project or fund etc.) and the Source Code will allow the user to monitor how much income they are receiving (e.g. from an event, a mailing or an appeal etc.).
📌 Note: The user will need to have their finance codes set up before they can process any payments in the system.
Set up Source Codes
On the Finance ribbon tab, click the Admin dropdown arrow.
Select the Source Codes ribbon button and then click New.
Enter a Description for the source code.
From the Source Type drop-down list, select an appropriate category to indicate where the money has come from.
The Default Destination field can be used to select a destination code to automatically allocate money to as the income is received against the source code.
If known, enter an amount in the Target Income and Total Cost fields.
When complete, click Save.
Source Codes can also be created from Completed Mailings by clicking the Create Source button in the menu ribbon. This will create a source code for the mailing and all segments within the mailing.
Set up Destination Codes
On the Finance ribbon tab, click the Admin dropdown arrow.
Select the Destination codes ribbon button and then click New.
On the Details tab, enter a Description of the destination and select an appropriate category from the Destination Type dropdown menu.
If known, enter an amount in the Target Income field.
Use the Control tab to set additional information such as an Account/Ledger Code, Tax Destination Code, Not Tax Claimable, Charity etc. if necessary.
Once complete, click Save.
If a code has been created incorrectly, simply navigate to the code in question, and select More followed by Delete. This will only work if the code hasn't been used anywhere in the system.
Change the Default Source Code
Navigate to Admin, Lookups.
Search for the SourceCodeDefault lookup.
Change Lookupvalue1 on the lookup to the new code.
Click Save.