To keep track of where money is going to and coming from, the user will need to set up financial codes from within the Finance module. There are two different types of codes, Destination and Source codes.
The Destination Code will allow them to control where money is allocated to (a project or fund) and the Source Code will allow the user to monitor how much income they are receiving (from an event, a mailing or an appeal).
📌 Note: The user will need to have their finance codes set up before they can process any payments in the system.
Set up Source Codes
Click Finance, then Admin.
Select Source Codes and click New.
Enter a Description for the source code.
Select an appropriate category from the Source Type dropdown.
(Optional) Select a destination code to automatically allocate money to from the Default Destination field.
If known, enter an amount in the Target Income and Total Cost fields.
Click Save.
Source Codes can also be created from Completed Mailings by clicking the Create Source button in the menu ribbon. This will create a source code for the mailing and all segments within the mailing.
Set up Destination Codes
Click Finance, then Admin.
Select Destination Codes and click New.
Enter a Description of the destination.
Select an appropriate category from the Destination Type dropdown.
If known, enter an amount in the Target Income field.
Click the Control tab to set additional information:
Account/Ledger Code
Tax Destination Code
Not Tax Claimable
Charity
Click Save.
If a code has been created incorrectly, simply navigate to the code in question, and select More followed by Delete. This will only work if the code hasn't been used anywhere in the system.
Change the Default Source Code
Click Admin, then Lookups.
Search for the SourceCodeDefault lookup.
Change Lookupvalue1 on the lookup to the new code.
Click Save.