The Pledges form is used to record money that has been promised to you, but not yet received.
From here, you can set up:
Direct Debit pledges.
Matched giving pledges, where a donor's employer pledges the same amount as them.
Irregular pledges.
Once a pledge has been set up, you can then load all due instalments into a batch and pay off the pledge.
đ Note: It is also possible to split a pledge if necessary, to have a portion of the funds going to one place and an additional portion going to another. Before you do this, it is helpful to have your Destination Codes set up ready.
Create a pledge
To create a pledge:
Click Finance, then select Pledges.
Click New in the toolbar to open the pledge wizard.
Complete pledge details
Details
Enter the basic information about the pledge, including the contact, amount, and any relevant notes.
Payment schedule
Specify how the pledge will be paid.
Payment type: What method is being used to pay for the pledge.
Payment frequency: How often the pledge is paid
Start date: When the pledge payments start.
Instalment amount: How much each payment will be.
Destination codes
Click Insert new record to add a code for where the funds will go.
To split the pledge across different destinations, add all relevant codes with Insert new record.
Adjust the Proportion field as needed (for example, use 0.50 for each code to split the funds equally).
Account details
If you are setting up a Direct Debit or Standing Order pledge, you will be prompted for bank account details. Enter new account details or select from existing accounts using the provided buttons.
Acknowledgement
Enter acknowledgement details if you wish to send a thank you letter or email to the donor for their pledge.
Click Save to store the pledge.